Privacy policy
In short: the website currently uses no cookies, analytics or tracking technologies. The contact form sends your message to our own automation system, which forwards it to our inbox. We use it only to reply to you. Our free Job Ad Checker analyses job ads with AI and deletes them after 14 days (see section 5).
1. Who is responsible
The person responsible for processing your personal data (the controller) is:
- Operator
- Andrej Maznevski, operating under the business name AERONI
- Address
- Herrligstrasse 35
8048 Zürich - Country
- Switzerland
- hello@aeroni.ch
AERONI is a business name, not a separate company. Please send any privacy question or request to the email address above.
2. What this policy covers
This policy explains what happens to personal data when you visit this website, contact us or use our free Job Ad Checker. Work we do for clients is governed by separate written agreements, including data-processing terms where needed.
We process personal data in accordance with the Swiss Federal Act on Data Protection (FADP). Where the EU General Data Protection Regulation (GDPR) applies, for example because we offer our services to people in the EU or EEA, we also comply with it. The legal bases named below apply where the GDPR applies.
3. Visiting the website
This is a static website hosted by Infomaniak Network SA, Geneva, Switzerland. To deliver and secure the website, the hosting provider may process technical connection data, such as your IP address, the page requested, the date and time, browser information and other technical details contained in the request. This is also used to maintain the infrastructure, protect it against abuse and security incidents, and diagnose technical problems. The hosting provider may keep this data in technical logs for these purposes, according to its own practices.
We have not set up visitor statistics, and we do not use this data for analytics, advertising, behavioural profiling or marketing.
Legal basis (where the GDPR applies): our legitimate interest in providing a secure, working website (Art. 6(1)(f) GDPR).
4. Contacting us
When you press “Start a conversation”, what you entered (name, email address, company, your description and any additional message) is sent over an encrypted connection to our own automation system. It runs on n8n and is hosted by Hetzner Online GmbH, Germany. The system checks the message for spam and forwards it to our mailbox. It does not use your message for anything else. Like any server, it also receives technical connection data such as your IP address, which may appear in its technical logs; we don’t use this data for anything else.
If sending fails, the form offers to prepare the email in your own email app instead. That email is then transmitted through your chosen email provider, which processes it under its own terms and privacy practices.
Whether you use the form or email us directly, we receive what you send: typically your name, email address, company, a description of what you would like to automate, anything else you choose to include, and standard email information such as sender and recipient addresses, date and time, and technical headers.
Purpose: replying to you, discussing a possible project, and keeping a record of our correspondence. Legal basis (where the GDPR applies): steps taken at your request before entering into a contract (Art. 6(1)(b) GDPR), otherwise our legitimate interest in answering messages we receive (Art. 6(1)(f) GDPR).
Please don’t send sensitive personal data (for example health information) unless it is necessary.
5. Job Ad Checker (free tool)
Our Job Ad Checker analyses a job advertisement and gives it a readiness score. It runs on our own automation system (n8n, hosted by Hetzner Online GmbH in Germany). The analysis and the improved version of the ad are generated with AI by OpenAI.
Checking an ad
When you check an ad, we process the text you paste or the file you upload (PDF, Word or TXT), the location and contract type you select, and the result. The ad is sent to OpenAI for analysis and stored on our server so your report can be shown to you. Job ads rarely need personal data: please remove names, contact details and other information about individuals before checking.
To prevent misuse and protect the service from automated floods, we limit how many ads can be checked from the same internet connection (currently six every four hours). For this we store a scrambled version of your IP address with each check, from which the address itself cannot be read. It is deleted together with the check after 14 days.
Getting the full report
For the full report, you enter your first name, company and email address, and optionally your company size and role. We send you an email with a private link through our email delivery provider Brevo. Opening the link confirms your email address and unlocks the report. Anyone who has the link can open the report, so please don’t share it.
We use these details to send and unlock your report, to apply usage limits (such as three checks per email address per month) and to prevent misuse. If a request is refused, for example because the monthly limit is reached, we log it with the details entered.
We may also contact you personally about your hiring, for example to offer a free test of our candidate matcher if you use a work email address, or when you reach the monthly limit. To decide whom to contact first, we rate sign-ups with simple criteria: work or private email address, company size, role and how often the tool is used. This rating is used only for that purpose. If you use a work email address, you also receive a personal link to a one-time test of our candidate matcher (one role, up to 30 CVs) with your report.
Candidate matcher test
In the matcher test, you upload one job description and up to 30 CVs, together with your name, company and email address. The CVs are analysed with AI by OpenAI and compared with the job requirements, and you receive a ranked shortlist with the reasons for each ranking.
The CVs contain personal data of your applicants. For them, your company is responsible for the processing, and we process the CVs only on your behalf and only to prepare your shortlist. Before uploading, you confirm that you may share the CVs with us for this purpose. Applicants who want to exercise their rights should contact the company they applied to; we will support that company.
The shortlist ranks CVs to support your decision. It is not a hiring decision: you decide which candidates to consider.
Hiring tips and updates (optional)
Hiring tips and updates are a short series of emails over about two weeks, with practical hiring tips, how our tools and services can help, and a personal note from us, followed by occasional updates. If you tick the box for them, we record your choice, the wording you agreed to and the time. Your consent only takes effect once you confirm your email address through the link we send you (double opt-in). You can withdraw it at any time with the unsubscribe link in every such email, or by writing to hello@aeroni.ch.
Legal basis (where the GDPR applies): providing the check and report you request (Art. 6(1)(b) GDPR); our legitimate interest in preventing misuse (including the per-connection limit), offering the matcher test and contacting you personally about your hiring (Art. 6(1)(f) GDPR); for CVs in the matcher test, processing on behalf of the uploading company; your consent for hiring tips and updates (Art. 6(1)(a) GDPR).
6. How long we keep data
- Enquiries that don’t lead to a project: kept for as long as needed to handle and follow up on them, and normally deleted within 24 months of our last contact, unless we need them longer for a legal reason, such as defending a claim.
- Client correspondence and project records: kept for the duration of the business relationship and for as long as needed afterwards to fulfil or defend our contractual obligations.
- Records we must keep by law: such as accounting records and supporting documents, kept for the statutory period, generally 10 years under Swiss law.
- Job Ad Checker: checked ads, results and reports are deleted automatically 14 days after the check, and your sign-up details 14 days after you last used the tool. Report links stop working at that point. Technical records of these runs in our automation system are also deleted after 14 days. If you confirmed hiring tips and updates, we keep your sign-up details, your consent record and a record of the emails we sent you until you unsubscribe, and then delete them. Copies held by OpenAI and Brevo are deleted under their own terms (see section 10).
- Candidate matcher test: CVs, job descriptions and shortlists from a matcher test are deleted automatically 14 days after the test.
- Form messages in our automation system: successful form messages are not stored there; they are forwarded to our mailbox and then kept as described above. If a delivery fails, the technical record, which can include your message, is kept for up to 14 days for troubleshooting and then deleted.
- Technical data from website visits: handled by the hosting provider as described in section 3.
7. Marketing
Contacting us does not subscribe you to anything. We send hiring tips and updates, which can include offers for our own services, only to people who opted in through our Job Ad Checker and confirmed their email address (see section 5), and you can unsubscribe at any time. We don’t buy, sell or share mailing lists.
8. LinkedIn and other external links
The website contains a normal link to our LinkedIn company page. It is not a plugin, embed or tracking tool, so visiting our website does not share information with LinkedIn. If you click the link, your browser connects directly to LinkedIn, and LinkedIn may receive technical information associated with that request. LinkedIn’s own privacy policy then applies. The same is true for any other external link.
9. Cookies and tracking
The website currently does not use cookies, analytics, advertising trackers, tracking pixels, social plugins, behavioural profiling or third-party scripts. Fonts, images and scripts are served from our own website. See the cookie policy.
10. Who receives personal data
We don’t sell personal data. It may be received by:
- Our service providers: Infomaniak Network SA, Geneva, Switzerland, which hosts the website and our email on our behalf.
- Hosting of our automation system: Hetzner Online GmbH, Germany.
- These providers may use subcontractors or other service providers where applicable, as described in their documentation.
- For the Job Ad Checker: OpenAI, which analyses job ads and writes the improved version, and analyses CVs in the matcher test, on our behalf, and Brevo (Sendinblue SAS, France), which delivers the report emails. According to OpenAI, data sent through its API is not used to train its models and is kept for about 30 days, mainly to detect abuse. Brevo keeps delivery records according to its own retention settings.
- If you book a call with us: Cal.com, Inc. (USA), our scheduling provider, processes your booking under its own terms. It informs our automation system of your email address so that we stop sending you follow-up emails.
- Independent third parties: your own email provider, when you send us an email, and LinkedIn or other external sites, if you follow a link. They process data under their own responsibility.
- Authorities: where we are legally required to disclose information.
11. Processing outside Switzerland
We primarily use Swiss-based providers. If personal data is processed outside Switzerland by us or by a service provider on our behalf, we do so only where the applicable legal requirements are met, including an adequate level of data protection or appropriate safeguards where required.
Bookings made through Cal.com are processed by Cal.com, Inc., mainly in the United States, under its own terms.
Job ads checked with our Job Ad Checker, and CVs in the matcher test, are processed by OpenAI, mainly in the United States. For this we rely on OpenAI’s data processing agreement, which includes the standard contractual clauses recognised in Switzerland and the EU.
An email you send us travels through your own email provider, which may process it in other countries.
12. Your rights
Depending on the applicable law, you have the right to:
- ask whether we process personal data about you, and receive a copy (access)
- have incorrect data corrected
- have data deleted, or its processing restricted
- object to processing based on our legitimate interests
- receive personal data you have provided to us in a structured, commonly used and machine-readable format, where the right to data portability applies
- withdraw consent at any time, where processing is based on consent
These rights can be subject to legal exceptions, for example where we must keep data by law. To exercise them, email hello@aeroni.ch. We may ask you to confirm your identity, and we will respond within the period required by applicable law.
You can also complain to a data protection authority: in Switzerland, the Federal Data Protection and Information Commissioner (FDPIC); in the EU/EEA, the authority in your country of residence or work, or where an alleged infringement took place.
13. Security
The website is served over an encrypted connection (HTTPS). We use appropriate technical and organisational measures designed to protect personal data against unauthorised access, loss, misuse or alteration. Access to email accounts and correspondence is restricted to authorised persons and protected using appropriate security measures. Please note that ordinary email is not end-to-end encrypted, so avoid sending highly confidential information by email.
14. Automated individual decisions
We do not currently make automated individual decisions about website visitors or people who contact us. The Job Ad Checker’s score is an automated assessment of a job ad, not a decision about you. The candidate matcher’s shortlist supports the uploading company’s own decision; it does not decide about applicants.
15. Changes to this policy
We will update this policy when the website or our processing changes. The date at the top shows the current version.